For Dataverse in Dynamics 365 and Power Platform
Every day, NXTGN Capacity Control shows you where your tenant stands on database, file and log storage and what the storage over your entitlement costs. You clean up system data after preview and approval and move verified audit entries to your own Azure storage. The solution runs entirely in your Microsoft tenant.
Database, file and log every day with a history kept by the app, because Microsoft’s APIs only return the current value
Deletion only after preview and approval; every run is logged
1 GB of audit becomes about 0.17 GB in the archive (measured in our test environment)
Storage validation
From 9 November 2026, Microsoft validates the storage capacity of Dataverse-only tenants. If your tenant is over 100% after borrowing between database, file and log, fixed stages apply:
You can no longer create, copy or restore environments; refreshing a sandbox from production is blocked as well.
Only administrators can open affected sandboxes.
No one can sign in to affected sandboxes anymore; the data is retained. Message center post MC1483519 says 60 days, Microsoft Learn says 90 days.
Production environments remain accessible. The restrictions end as soon as the tenant is back below 100%.
Source: Microsoft Learn (Dataverse capacity-based storage details, opens in a new tab) Message center post MC1483519 (Microsoft 365 admin center, sign-in required, opens in a new tab) All deadlines, exceptions and a checklist in the article
€34.70 per GB per month
The most expensive storage type: Microsoft’s list price for additional database capacity in Germany. Large items are often system data: completed and waiting system jobs (AsyncOperationBase), workflow logs (WorkflowLogBase), import history.
about €8.68 per GB per month, estimated
This is where the audit log lives (AuditBase). Every logged change adds to it; if retention is set to “Forever”, Dataverse deletes no entries.
about €1.74 per GB per month, estimated
Note and e-mail attachments (AnnotationBase, Attachment). Inexpensive per GB, but often the largest volume.
Database: Microsoft list price for Germany, annual billing, excluding VAT, as of 8 October 2026. File and log: our estimate, derived from US list prices. Your contract prices may differ. Source: Microsoft (Power Apps licensing and pricing for Germany, in German, opens in a new tab) Audit retention (Manage Dataverse auditing, opens in a new tab) Freeing up storage (Free up storage space, opens in a new tab)
Deleting audit logs (Recover database space by deleting audit logs, opens in a new tab) Long-term retention (Dataverse long term data retention overview, opens in a new tab) Synapse Link (Export Dataverse data in Delta Lake format, opens in a new tab)
“Audit logs: Retain it in your own storage.”
Your tenant
Enter entitlement and usage per storage type as the Power Platform admin center shows them under Licensing › Dataverse in the Usage per storage type tile. The calculator applies borrowing as Microsoft Learn describes it and shows what is still missing afterwards.
After borrowing
–
| Storage type | Usage / entitlement | Deficit | Per month |
|---|
Microsoft states the exact day 0 in its notification.
Unused database capacity covers log and file, unused log capacity covers file; a database deficit can only be offset with database capacity. Microsoft’s evaluation in the admin center is what counts. Source (Microsoft Learn, opens in a new tab)
The cost assumes you buy the missing capacity, calculated with your prices under “Prices per GB per month”.
The free Storage Check of Capacity Control shows you this every day, with history, for every environment.
How it works
Checking is free. Cleanup and archiving are part of the license. Your administrator sets up the solution themselves, following the handbook and using a setup checklist in the app that shows what is still missing.
All storage types · free
The Storage Check reads from your tenant every day and stores its own snapshot, because Microsoft’s APIs only return the current value.
Database · license
For data that Microsoft describes as cleanable, the app comes with templates, each with a minimum age that cannot be lowered.
Log · license
The app exports every completed month per table to your Azure Blob Storage and verifies the export. A month is removed from Dataverse only after you confirm it.
File
The Storage Check already shows the number and size of note and e-mail attachments. An archive for attachments is planned; we will announce a date once it is set.
Until then, Microsoft’s options remain for files: delete, long-term retention or buy capacity.
Evidence
In the audit archive, the app removes a month only once its entries are proven to be in the archive, audit ID by audit ID, and you have confirmed it. Before and after every deletion job, it stores an evidence object in your storage. If entries that should still be there are missing afterwards, for example in the neighboring month, it sets a safety stop.
Data sovereignty
The solution works inside your Dataverse environment: as a custom API that a Power Automate flow from the solution calls.
Audit entries go only to your Azure Blob Storage. Support for S3-compatible storage is planned.
NXTGN has no access to your environment and sees no audit content.
Who may see archived entries is governed by your Dataverse permissions, the same ones that apply to audit in Dataverse.
Savings
Only what is over the entitlement after borrowing costs money. The calculator takes your figures from above, subtracts what the archive and cleanup free up in Dataverse, and sets archive storage and the license against it.
Net benefit per month
–
License: –
| Less additional capacity | – |
|---|---|
| Archive storage | – |
| License | – |
| Net benefit per month | – |
Invalid inputs are calculated with the default value.
Additional capacity after borrowing, archive storage and license, with the audit growth from your inputs.
| Month | Without NXTGN Capacity Control | With NXTGN Capacity Control | Cumulative savings |
|---|
Only the deficit after borrowing is counted: unused database capacity covers log and file, unused log capacity covers file. If your tenant is below its entitlement, Capacity Control saves no additional capacity; it pushes back the point at which you would have to buy more.
Prices per GB come from your figures above: database at Microsoft’s list price for Germany, file and log as our estimate derived from US list prices. Enter your contract prices there under “Prices per GB per month”.
License: one subscription per tenant, tier based on your tenant’s database, file and log.
Measured in our test environment: 1 GB of audit ≈ 0.17 GB in the archive. Because the archive moves whole months, about 3.5 months of growth stay in Dataverse with 90 days of retention. The calculation uses today’s tier; it is reviewed once a year at renewal.
Pricing
Checking costs nothing. The license includes all environments of your tenant and all modules; every tier has the same features. You do not choose your tier: Capacity Control measures the managed storage, and you see the tier and price before you buy.
€0
Read-only: capacity per storage type, tables, recommendations and audit view.
€99per month
up to 100 GB managed storage
€199per month
up to 300 GB managed storage
€349per month
up to 1,000 GB managed storage
| Feature | Storage Check | License |
|---|---|---|
| Capacity per storage type with history, euros over the entitlement | Included | Included |
| Tables with growth, attachments, recommendations | Included | Included |
| Audit view, history on the record, CSV export | Included | Included |
| Cleanup: templates, stuck workflow jobs, log | view only | Included |
| Audit archive, removal from Dataverse after your confirmation | not included | Included |
| Archive for attachments | not included | Planned |
FAQ
We answer further questions by e-mail at info@nxtgn.de.
The Storage Check is free and changes none of your data. It reads the capacity of the tenant and its environments per storage type, converts the overage after borrowing into euros, and shows tables with rows and growth, attachments and recommendations. To do this, it only stores its own daily snapshots in tables of the solution.
Microsoft provides the size of individual tables in GB only in the admin center, not through an API. The app therefore shows rows and growth per table; you find the GB values in the admin center under “Consumption per table”.
By the Dataverse storage that Capacity Control manages for your tenant: database, file and log as Microsoft counts them, plus the audit logs that Capacity Control has moved to your archive. They count in full. Archiving therefore lowers what storage over the entitlement costs, not your tier.
The product measures the tier itself; the average of the 30 days before the contract starts is what counts, and you see the tier and price before you buy. The tier is reviewed once a year at renewal. If your storage grows beyond the tier during the term, you get a notice. One subscription covers the whole tenant, with all environments and all modules.
That depends on where your storage goes. If the overage comes from system data in the database or from the audit log, the app reduces it directly: through cleanup and through the archive. If the large volumes are in e-mails, activities or attachments, the Storage Check shows their number and size; the app does not offer an archive for them yet. Then Microsoft’s options remain: delete, long-term retention or buy capacity. The Storage Check shows which case applies to you.
Data that Microsoft describes as cleanable: completed system jobs, import history, server-side synchronization trace messages and Copilot interactions, each with a minimum age that cannot be lowered. The app shows stuck workflow jobs per process, including those of deleted workflows, and cancels them in batches after your approval. You change the plug-in trace level directly in the app; for the deletion service for system jobs, the app shows its status and retention periods and takes you to the setting in the Power Platform admin center.
No. Cleanup rules run only after preview and approval by an administrator. The app removes audit months from Dataverse only after successful verification and your confirmation. The daily reconciliation on the server deletes nothing.
A system administrator of the environment who imports the solution and follows the handbook; the setup checklist in the app shows which steps are still missing. For the capacity figures of the whole tenant, a Power Platform administrator signs in to the connections of the included flow once. The archive also needs an Azure storage account; the Storage Check and cleanup work without Azure.
As current as Microsoft’s data. Microsoft evaluates capacity about every 24 hours; after deletions, it can take up to 72 hours until the figures reflect them. The app retrieves the figures daily and shows the date they are from. Row counts per table are at most 24 hours old.
Today only in Azure Blob Storage in your Azure subscription. Support for S3-compatible storage is planned; we will announce a date once it is set. In our test environment, 1 GB of audit took up about 0.17 GB in the archive; 100 GB of audit would therefore come to about 17 GB. What that costs depends on your Azure agreement.
The Storage Check shows the number and size of note and e-mail attachments. An archive for attachments is planned but not yet available; until then, the app makes no deletion suggestions for attachments.
No, it complements it. Long-term retention does not take audit tables and requires Managed Environments. For inactive business data, it can be the right choice.
The archive stays in your Azure storage and belongs to you. Without a valid license, archiving, removal and cleanup no longer start.
Sign-up
We are starting Early Access with a small number of companies and will inform everyone else as soon as Capacity Control is generally available. Signing up is free and does not commit you to anything.
Write to us at info@nxtgn.de with your company, name, phone number and the number of your environments. The button opens a prepared e-mail in your mail program.
How we handle your data is described in the privacy policy of NXTGN Solutions GmbH (in German).
